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A letter from the property owner shall be provided acknowledging that he/she is fully aware of the nature and scope of the Temporary Event and grants approval for the event on their property.
Plans include, but shall not be limited to, a site layout drawing or site plan in a form and content established by the Zoning Administrator, such as property boundaries, right-of-way, setbacks, location of all temporary structures and signs, location of utilities, parking and access, and Stormwater management.
Mark all that apply. Locations must be shown on site map.
Please include as much information as possible. May be hand drawn or electronic
Event organizers are responsible for parking attendants.
If event is hosted by an individual, list First & Last Name
Proof of tax exempt status required.
If this page is blank, click continue. This information will be used for marketing & publicity purposes.
Organization's page, event link, etc.
Organization's handle or event specific hashtags.
Will be used in our newsletter, on social media, etc. Maximum 300 characters.
To download these terms & conditions vist: (Special Event Page Link).
I/We agree to abide by all ordinances and regulations of the City of Mt. Juliet and all conditions placed upon the event by the City
Administration. I/We do swear or affirm that all of the information given in the application is true and complete. I/We do hereby agree to assume the defense of and indemnify, save harmless the City, its commissioners, officers, employees and agents, from all suits, actions, damages or claims, including death, to which the City may be subjected of any kind or nature whatsoever resulting from, caused by, arising out of or as a consequence, known or unknown, of such event and the activities permitted in connection therewith, and to submit a certificate of insurance prior to the event in an amount acceptable to the City administration. The application for a Police Assistance Permit shall be filed not less than 30 days or no more than 120 days prior to the scheduled date of such event. Failure to file in a timely manner may result in denial of a permit. The City reserves the right to require one or more City of Mt. Juliet police officers or other emergency personnel be present inside city limits. All applications will be reviewed on a case‐by‐case basis. Some activities may require additional risk management steps to minimize any foreseeable exposures to losses. As such, the city reserves the right to require additional steps to minimize any foreseeable exposures.
All applicants MUST be 21 years of age or older to rent park facilities. Setup and teardown for the event must take place within the time of the reservation. Under no circumstances may the Event Holder enter the area before it opens at 6:00am, and the event must conclude by 10:00 p.m. The area must be clean and vacated by end of reservation time unless otherwise permitted by management. If tents or other equipment are set up early or picked up after the designated reservation time, the Event holder will be charged for the additional reservation. The City of Mt. Juliet is not responsible for any items brought to the property or left unattended. Event holder is responsible for ALL trash within event area. Event area should be clear of trash including grounds with trash being placed in Park’s dumpster. Bags should be replaced in each trash receptacle and receptacles should be returned to their original location. Bags will be provided as requested. In order to receive a full refund, you must cancel at least 14 days prior to your event. Refunds for inclement weather on the day of will be at Parks Management discretion. The City of Mt. Juliet does not provide any equipment for events. Event holder must provide all necessary tents, tables, chairs, sound equipment, etc. Appropriate city staff and members of the police department must be provided access to the event upon request in order to monitor event activities and ensure compliance with ordinances and terms and conditions. Insurance: Event holder must provide a certificate of insurance no later than 30 days prior to event rental. The policy must last the duration of the event and be issued by an insurance company licensed by the state of Tennessee. Insurance must specify public liability and property damage with a single limit of one million dollars or more. Insurance must name the City of Mt. Juliet as additionally insured. No event will be permitted without a certificate of insurance. First Aid: Is required for most outdoor events, especially those including inflatables and/or 300+ participants. Event holder shall provide and maintain trained/certified first aid personnel in a designated area (i.e. at a first aid tent). First aid tent must have at minimum: ice, Band-Aids, & cell phone. Exceptions may be made by Parks Director after hearing proposal. Motor Vehicles: Use should be limited to as few trips as possible on park grounds. Unauthorized use of motor vehicles or other violation(s) of rules & regulations will be cause for event to be terminated immediately without refund of fee or deposit. Vendors: May be approved on a case by case basis. All vendors who are selling at the event must obtain an Occasional Sales Permit from MJPRD; cost $10. Permit must be displayed throughout the event. MJPRD has the right to refuse any vendor, for any reason. A list of all vendors must be supplied to MJPRD no later than 30 days before event date. Amplified Sound: All events requesting permission to have amplified music MUST present the park staff with a copy/list of music that is to be played with event application. The parks staff has the option to approve or disapprove any of the music that will be performed or played. No vulgar or obscene content is allowed. The event holder will be required to follow the Mt. Juliet Ordinance Section 10-2-102 (Noise Ordinance) which states NO MUSIC AFTER 9:00 P.M. Park staff shall have the authority to direct a reduction of sound levels or to stop the music if deemed necessary. All changes to event type, activities, performers, amplified sound, etc. MUST be immediately reported to and approved by Park’s Management. Signage: ONE (1) banner will be permitted to be placed on Park grounds 1 week prior to the event. Event holder is responsible for posting & removing banner. All signage, advertising, publicity, exhibits, or displays posted on City of Mt. Juliet property must have approval from city staff. All signs must comply with City of Mt. Juliet Sign ordinance. Mobile toilets: May be required after hearing the proposal and will be determined on a case by case basis. These will need to be placed in conjunction with the bathrooms located above the tennis courts. Public Access: The proposed activity or use of the park must not unreasonably interfere with or detract from the public’s enjoyment of the park. Event Holder is responsible for providing a site map with application. Athletic facilities (i.e. tennis, pickle ball & basketball, courts), playgrounds, splash pad, Skate Park, walking track, and any other areas deemed necessary by Park’s staff must remain accessible and open to the public at all times.
Prohibited: Drugs & alcohol; Pony rides/petting zoos; Water inflatables; Pyro-techniques; Promotion of violence, crime, or disorderly conduct; Events which unreasonably interfere with or detract from the promotion of public health, welfare, safety, or recreation. Damage/cleanup: Event holder is responsible for all damage and trash on the premises during the event. Event holder MUST report any damage seen before the start of the event to not be held accountable. All damage and trash remaining on the premises after the event that was not previously reported to the parks department will be considered to have resulted from the event and must be rectified at the sole expense of the event holder. No paint or chalk is allowed to be placed on surfaces. The event organizer assumes all risk and responsibility for any dangerous or defective conditions on the grounds of the facility whether known or unknown. Deposit may be refundable after the event. It is the renter’s responsibility to return all rented facilities to the condition it was prior to rental. The Person(s) who rents the facility will forfeit the deposit in the event of any damage(s) or failure to comply with the terms and conditions of the City of Mt. Juliet facilitates rental form. Renter will be held responsible for any and all damages to facilities belonging to the City of Mt. Juliet beyond the renter’s deposit. The renter agrees to reimburse the Parks Department for all costs incurred in cleanups and repairs, which, in the judgment of the department the event holder has failed to perform. Cleanup and repair cost shall accrue at the rate of $30.00 per-man-hour. These rates do not include any additional cost of cleaning supplies, basic landscaping materials, equipment, etc. The event holder’s deposit will be applied for the additional costs, but not to the per-man-hour costs. This document set forth the entire agreement of the parties. No modifications to this document shall be valid unless in writing and signed by the Mt. Juliet Parks Director or other authorized parks staff member. The individual executing this document on behalf of the event holder affirms that he/she is authorized to do so. Tennessee state law shall govern any dispute arising from this document and any suit relating in any way to this document is brought in a court of competent jurisdiction in Wilson County, Tennessee. Terms and Conditions are subject to be changed at City of Mt. Juliet staff discretion. These changes will be considered on a case by case basis. The City of Mt. Juliet has the authority to revoke any permit for any violations of these terms and conditions or ordinances. In the event of any non-compliance with the terms and conditions, the City of Mt. Juliet can in its sole discretion ban any event sponsor or individual from any further activities in the city parks.
Written approval from the property owner shall be provided for all Temporary Events. Additionally, for any event not conducted by the property owner, a letter from the property owner shall be provided acknowledging that he/she is fully aware of the nature and scope of the Temporary Event and grants approval for the event on their property. Plans and other information necessary to review and evaluate the proposed Temporary Event shall be provided to the Zoning Administrator. Said plans include, but shall not be limited to, a site layout drawing or site plan in a form and content established by the Zoning Administrator, such as property boundaries, right-of-way, setbacks, location of all temporary structures and signs, location of utilities, parking and access, and Stormwater management. All such Temporary Events shall be limited to those sites which have adequate all-weather, dust free, off-street parking to serve the permitted use. Indoor or portable sanitary facilities shall be provided. Hours during which such events shall be allowed to conduct business or operate are between 8:00 am and 10 p.m. Portable buildings approved for a Temporary Event shall be permitted to remain on-site beyond these hours, unless otherwise required to be removed by the approving authority. The operation of the Temporary Event shall be subject to the requirements of Section 16-22 – Anti-noise Regulations, of the Mt. Juliet Codification Manual and Section 12-105 Specific Standards, in the Zoning Ordinance. Outdoor activities and portable buildings may not be within 200’ of an adjacent property used for residential purposes. The Temporary Event shall not present or create a threat to the safety of persons or property due to the possibility of fire, explosion or other threat; The Temporary Event shall comply with all local, county, and state environmental, solid waste disposal, and sanitary waste disposal requirements. Any required Health Department certificate shall be plainly displayed; The Temporary Event shall not interfere with the use and enjoyment of neighboring property for its customary use by creation of noise, dust, noxious odors, traffic, lighting or other activities which exceed the operational performance standards established in Article XII of this ordinance; Signs shall be allowed as contained in Section VI. Signs for Temporary Uses and Event contained herein. The proposed Temporary Event will not result in adverse traffic congestion and unsafe conditions regarding access to, and the use of, public roads. A Traffic Management Plan may be required by the City Engineer for review and approval. This plan shall show parking areas provided and circulation routes. Based on the nature and location of the proposed Temporary Event a Traffic Impact Study may also be required. Temporary Events and/or activities that require use of public right-of-way shall be planned and coordinated with the appropriate city, county, or state departments identified by the Zoning Administrator. Trash or garbage generated by the Temporary Event shall be removed from the area and properly disposed of daily and within twenty-four hours after the activity or event has ceased to operate. The City may require a deposit or surety to cover the cost of cleaning the site and adjacent right-of-way. Sufficient parking shall be provided. All parking areas shall be covered with gravel or similar material to produce an ‘all-weather’ surface. Drainage and runoff shall be controlled to the satisfaction of the Public Works Director. In no case, shall any portable building create an obstruction to visibility as required by Article 9-106.5 Visibility Areas. Any approval granted shall be for the proposed property and is not transferrable to another location. The operator or sponsor of any approved Temporary Event shall obtain and display the required City, Wilson County, or Tennessee business or operations license. Signs on multi-tenant sites or within centers shall be placed within 50’ of the building entrance. Must comply with the requirements set forth in Article 3-104
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